|Lawful basis||Explanation of this lawful basis||When we use this lawful basis|
|Contract||This is where we need to use your personal information to enter into or fulfil a contract with you||Using our platform: when you sign up as a member of our community and use our platform
Processing your information during employment
|Consent||This is where we use your personal information with your clear and unambiguous consent and you can change your mind at any time.||Newsletter records: When you sign up to receive our newsletters and we keep a record of your communication preferences
Processing donations: enabling you to donate to us on a one off or continual basis
Contacting you: about future job opportunities with us for which you have expressed an interest
|Legitimate interests||This is where we have another good and lawful reason for using your personal information which is in line with the reasons you have already consented to or have been made aware of.||Using our platform: When you upload content into our platform and we make it available for use to other participants
Analytics: we de-identify and aggregate the metrics information we get from users to understand how our website and our communications are performing, to identify bugs, and to identify where we need to focus our efforts for improvement.
Newsletter records: we keep information so we know who we sent our newsletter to and when.
Contact records: we keep a record of all completed ‘contact us’ forms for the purposes of website and service improvement.
Conducting research: to better understand our community, our supporters and to improve our community.
Employee management: processing your personal information while you are employed by us to manage all essential employee matters, such as payroll, holiday administration and sick leave
Staff recruitment: taking and processing applications for available roles, contacting potential and past applicants for suitable roles and onboarding of new staff.
|Legal obligation||This is where we must use your personal information to comply with the law, or a court order request.||Managing your contact preferences: If you no longer want to hear from us, we are obliged by law to stop contacting you. To meet this legal obligation we will add your details to a suppression list so you no longer hear from us.
To detect, investigate and prevent any content or activities that may violate our community guidelines or be illegal.
To meet our legal, accounting and tax requirements including donor transaction details for Gift Aid. Conducting due diligence on high value donations to ensure compliance with money laundering law and to ensure that there are no reputational or ethical risks associated with the donor or the donation.
|Public interest||This is where we need to use your personal information for an official purpose, or for a reason in the public interest for the greater public good, like cooperating voluntarily with an official police investigation.||To detect, investigate and prevent any content or activities that may violate our community guidelines or be illegal (i.e making a fraudulent donation in support of our community).|
|Vital interests||This is where we need to use your personal information in an emergency situation where we are required to protect you or someone else from death or serious harm.||To protect our community members and employees from serious harm. If we have reason to believe that you may be in danger, we can share your personal information with the emergency services.|
|Cookie name||Type of cookie||Purpose of cookie||Retention period|
|_deal_session||Essential||This is the single necessary cookie that we create to ensure the correct functioning of the website.||Session|
|remember_user_token||Functional & performance||If you tick the ‘Remember me’ option when you log into your account this cookie is created so you don’t have to log in during your next session. It remains until you log out of your account.||Until sign out|
|MATOMO_SESSID||Functional & performance||If you use Matomo Analytics' opt-out feature (described below) this cookie is created temporarily to prevent CSRF security issues. See the Matomo FAQ for more information.||Session|
|third_party_consent||Functional & performance||When we embed third party content (e.g. videos) we will ask for your consent to show the content and, if you are not signed into an account, create a temporary cookie to remember your choice.||One month|